Planning a party can be a stressful business! There’s so much to organize and if you leave it until the last-minute, it’s easy to forget about important party essentials.
That’s why Clappily – Your Party Planner have put together our free party planning checklist to help you stay organized. We’ve done the stressful bit of making a list of everything you need for your party.
So, here’s us to listing down all your Kids 1st Birthday party checklist to help you to make it a memorable one.
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| 1st Birthday Cake |
Four weeks before the party
- Select Date: ________________
- Determine the time/length of the party (Most parties are 2-3 hours and be sure to select a time that will work best with your baby’s schedule – not during nap time)
- Compile preliminary guest list & phone numbers
- Select Party location (home / outdoor)
- Research & determine party theme option
- Set a Budget
- Book outdoor venue or society club if required
Three weeks before the party
- Make and deliver an invitation
- Plan your baby’s outfit (if theme party)
- Have a basic party menu ready
- Reserve any rentals you may need (extra chairs, tables, etc.)
- Download Clappily – Your Party Planner app
- Choose a birthday cake
- Choose a caterer
- Plan your return gift & decoration
- Decide on 2 to 3 party games
- Apply for leave if you are working
Two weeks before the party
- Order for return gift from Clappily mobile app or website
- Order for other birthday resources from Clappily mobile app or website
- Enlist the help of family & friend
- Order cake from Clappily mobile app or website
- Review extra furniture, tableware and party supply needs to make sure you have enough for the number of guest coming to the party
- Book entertainment (if applicable) / Tattoo artist from Clappily mobile app or website
- Buy prizes for the party games
One week before the party
- Get final head count & finalize RSVP’s
- Confirm booking with the venue
- Start packing return gifts and label them
- Keep gifts in a separate sealed bag
- Check camcorder, digital recorder and memory stick
- Check camera and memory card
- Do a surprise check at the party venue (if applicable)
- Shop for a baby’s birthday outfit
- Shop for a baby’s present
- Begin compiling music playlist
- Buy non-perishable menu list
- Create the schedule for activities/entertainment
- Check your orders status on Clappily – Your Party Planner mobile app or website
One day ahead of the party
- Buy last minute perishable items, including ice
- Set tables and arrange displays
- Choose your outfit and accessories
- Keep older sibling's clothes ready
- Recheck guest list
- Reconfirm your help will be present
- Keep your baby's outfit and shoes ready
- Pack your baby's birthday present
- Set up any large supplies and non-perishable decorations
- Chill drinks
- Pick up flowers and arrange (if applicable)
- Print out a gift tracker sheet
- Recheck order status on Clappily – Your Party Planner mobile app or website
- Sleep on time
The Big Day
- Start early if visiting a temple/orphanage
- Start preparing food and refreshments
- Set the table and decorations
- Set a separate place for presents
- Keep cameras ready
- Keep phone lists handy
- Try to take a short nap before the party
- Inflate and arrange balloons early in the morning – waiting until the party day ensures they will float well. Pick up flowers and arrange (if applicable)
- Print out a gift tracker sheet
- Turn on music & party lights
- Don’t worry about Cake & any other product or services ordered from Clappily mobile app or website. It will come on given timing.
After the party: Hurray!!😊
- Clean up party areas after guest’s leave
- Send birthday thank-you notes – including party photos.
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