CLAPPILY: 1st Birthday Party Checklist

CLAPPILY: 1st Birthday Party Checklist: Planning a party can be a stressful business! There’s so much to organize and if you leave it until the last-minut e, it’s easy to forget ...

1st Birthday Party Checklist

Planning a party can be a stressful business! There’s so much to organize and if you leave it until the last-minute, it’s easy to forget about important party essentials.

That’s why Clappily – Your Party Planner have put together our free party planning checklist to help you stay organized. We’ve done the stressful bit of making a list of everything you need for your party. 

So, here’s us to listing down all your Kids 1^st Birthday party checklist to help you to make it a memorable one.

1st Birthday Cake 

Here's Your 1^st Birthday Party Checklist ⏬

Four weeks before the party 

•  Select Date: ________________ 
• Determine the time/length of the party (Most parties are 2-3 hours and be sure to select a time that will work best with your baby’s schedule – not during nap time) 
• Compile preliminary guest list & phone numbers 
• Select Party location (home / outdoor)
• Research & determine party theme option    
• Set a Budget
• Book outdoor venue or society club if required

    Three weeks before the party

• Make and deliver an invitation 
• Plan your baby’s outfit (if theme party)
• Have a basic party menu ready
• Reserve any rentals you may need (extra chairs, tables, etc.)
• Download Clappily – Your Party Planner app
• Choose a birthday cake
• Choose a caterer
• Plan your return gift & decoration
• Decide on 2 to 3 party games
• Apply for leave if you are working

   Two weeks before the party

• Order for return gift from Clappily mobile app or website
• Order for other birthday resources from Clappily mobile app or website
• Enlist the help of family & friend 
• Order cake from Clappily mobile app or website
• Review extra furniture, tableware and party supply needs to make sure you have enough for the number of guest coming to the party
• Book entertainment (if applicable) / Tattoo artist from Clappily mobile app or website
• Buy prizes for the party games

    One week before the party

• Get final head count & finalize RSVP’s
• Confirm booking with the venue
• Start packing return gifts and label them
• Keep gifts in a separate sealed bag
• Check camcorder, digital recorder and memory stick
• Check camera and memory card
• Do a surprise check at the party venue (if applicable)
• Shop for a baby’s birthday outfit
• Shop for a baby’s present
• Begin compiling music playlist
• Buy non-perishable menu list
• Create the schedule for activities/entertainment
• Check your orders status on Clappily – Your Party Planner mobile app or website

    One day ahead of the party

• Buy last minute perishable items, including ice
• Set tables and arrange displays
• Choose your outfit and accessories
• Keep older sibling's clothes ready
• Recheck guest list
• Reconfirm your help will be present
• Keep your baby's outfit and shoes ready
• Pack your baby's birthday present
• Set up any large supplies and non-perishable decorations
• Chill drinks
• Pick up flowers and arrange (if applicable)
• Print out a gift tracker sheet
• Recheck order status on Clappily – Your Party Planner mobile app or website
• Sleep on time

    The Big Day

• Start early if visiting a temple/orphanage
• Start preparing food and refreshments
• Set the table and decorations
• Set a separate place for presents
• Keep cameras ready 
• Keep phone lists handy
• Try to take a short nap before the party
• Inflate and arrange balloons early in the morning – waiting until the party day ensures they will float well. Pick up flowers and arrange (if applicable)
• Print out a gift tracker sheet
• Turn on music & party lights
• Don’t worry about Cake & any other product or services ordered from Clappily mobile app or website. It will come on given timing.

     After the party: Hurray!!😊

• Clean up party areas after guest’s leave
• Send birthday thank-you notes – including party photos.

Planning a bachelorette party? Here are 5 Must-Rules to make last sail of Bride-to-be memorable

 You’re a bridesmaid and your best friend has asked you to plan a hen party to celebrate her last few days of freedom with a bunch of girls out for a crazy party, excited much? However planning a bachelorette party can be tad stressful, especially if it's something you have never done before. There are an array of options to celebrate a hen party; a weekend getaway to Goa, night out at a club or a theme house party. Let us help you with some quick pointers to keep in mind before you begin planning the party. 

1. Be the Rachel & Phoebe to your Monica – Make a list of guests who will be attending the party, consider their personality types, likes & dislikes. You do not want to go out loud with people who’re a bit coy or vice-versa, prep a mix of interactive activities & games for everyone to enjoy.

Picture credits - Knottytale 

2.  Make sure you don’t be a Rachel while spending- You might be able to afford an expensive bachelorette party as a bridesmaid, but this could be a concern for others. Ensure you reach out to all women invited to discuss budgets before you make grand plans.  A quick tip for keeping costs down: Use a party planning app/service to design special packages and compare the prices with different merchants before making a final call, your fellow bachelorettes will appreciate you. 

Picture credits - Witty vows 

3. Use technology to make decision-making easier – Again, a party planning service would be a very good option to ease out the process. It could help you schedule an event that works for everyone (or for most people). Check the themes, food, games you require and Voila! Finalize plans with your friends based on their preferences & budget.

Picture credits - Divik Arora 

4. Channel the inner Monica - Let’s get it straight, an organized person can make each task streamlined. Let the most responsible person of the group plan out games and activities during the party. Ensure you plan the day out, weekend getaway or night out wherein you have enough time to enjoy & relax rather than running from one place to another. Of course get some help, but let the final execution be done by you.

Picture credits - Morvi Images 

 5. Phone-reminders are still in trend- Give plenty of notice, avoid conflicts with other commitments. Drop in reminders to the women invited to the party.  You don’t want to be ‘Phoebe’ or ‘Rachel’ who forgets to invite the guests and drops in late reminders. Don’t make your bride cry before her Bidaai. You could build an email excitement for a few days but we suggest to not overdo it.

Picture credits - Zazzle.com

So the next time if you plan a bachelorette party, don’t forget to give this a read. Some set ground rules can make your party easily the most liked party! 

Winter Special Party Ideas

Planning a get together this winter: Turn up the heat, by hosting a bonfire party in your backyard/terrace

Bonfires in your own backyard or terrace can make a casual get-together look like a fully planned party without much prep work. All you need this winters is warmth and fun of sitting with your friends/ family around a fire or under fairy lights.

With very little planning, you can easily pull off a bonfire party that has a refreshing way to spend a Saturday night with friends.

• Decorating Outdoors

Let the natural surroundings of your yard be your main decoration. Isn’t that part of what having a party outside is all about? String white round lights around the yard to give a little light. Want to take it a step further? Put candles or small lanterns covering the entire area.

• Make your guests comfortable

Set up plenty of camp stools for your guests to pull up next to the fire or a cushioned sitting arrangement if you prefer sitting comfortably on the floor. If you have a fire pit use it for a safety purpose. Ensure that you purchase insect repellents to save your guests from being annoyed. Bonfires are toasty but you can amp up the cozy aspect even more by organizing snuggly blankets for guests to cuddle on.

• Prepare Your Food and Beverages

Apart from enjoying the warm glow of the bonfire, your party cannot be successful without some amazing party snacks. Prepare a delicious menu that will ensure that your guests have a great time putting together their own food and keep them talking about it throughout the night. Toasted marshmallows served with chocolate fondue can qualify as a great idea for all the sweet tooth people throughout the night, savories menu could include sausages, kebabs, pork chops for your guests to indulge.

• Get Your Playlist Ready

Apart from the regular flamboyant parties, bonfire parties are cozy, comfortable & toasty. Get a playlist ready which suits the mild & calm mood of your guests. Don’t melt down the mood of your guests by playing loud music. Call the night peacefully with soothing music snuggling under the blanket below the starry sky!

The next time you plan a bonfire party, do read this for some great ideas. So, go ahead & make your night memorable.